#21 in Notes & Knowledge ManagementUpdated 2026-08

AppFlowy

Name: AppFlowy
Rating: 45.5 (1 reviews)

by AppFlowy · Collaborative workspace with AI, offline mode and self-hosting

45.5 — BenchRank score out of 100

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Pricing page

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Overview

AppFlowy brings pages, project and task views, and templates together, with AI that drafts, summarises and auto-fills table columns. It runs on macOS, Windows, Linux, browser, iOS and Android, works offline and syncs when required. You can use AppFlowy Cloud or self-host it, and run either hosted models (GPT-5, Gemini 2.5, Claude 3.7) or local ones (Mistral 7B, Llama 3).

Best for: Individuals and small teams wanting a shared workspace they can self-host or run fully offline.
Pricing: Free tier, then Pro at $12.50 per user per month ($10 per user per month billed annually), with AI MAX at $8 and Vault Workspace at $6 per user per month.
Runs on: Self-hosted

Strengths and trade-offs

Strengths

Self-hosting and 100% offline mode, with no vendor lock-in
Local AI models (Mistral 7B, Llama 3) run on your own machine
Free tier includes unlimited pages and blocks plus 5 GB storage
Apps for macOS, Windows, Linux, browser, iOS and Android

Trade-offs

Free plan caps a workspace at 2 members, 10 AI responses and 2 AI images
Each workspace is billed separately and charged per member
Advanced models and local AI are paid add-ons at $8 and $6 per user
Removing a member earns no credit for the rest of the billing period

Pricing

Published plans from AppFlowy’s own pricing page, in USD. Usage charges and add-ons may apply on top.

AppFlowy pricing tiers, monthly and annual rates in USD
Plan	Monthly	Annual (per month)	Includes
Free	—	—	1 collaborative workspace, up to 2 members Unlimited pages and blocks, 5 GB storage 10 AI responses and 2 AI images Mobile app and real-time collaboration
Pro	$12.5per user	$10	Unlimited storage and file uploads Up to 50 workspace members, 100 guest editors Unlimited AI responses, 50 AI images per month Custom namespace
AppFlowy AI MAX	$8per user	—	Add-on for GPT-5, Gemini 2.5 Pro and Claude 3.7 Sonnet Unlimited AI responses Unlimited file uploads 50 AI images per month
Vault Workspace	—per user	$6	Add-on: local AI on your own hardware Private and offline, no data transfer Unlimited AI responses and file size for AI Chat

How this score is made up

Each dimension is scored out of 100 and combined into the headline score using fixed weights.

MCP support: 0 out of 100
API quality: 0 out of 100
Documentation: 45 out of 100
Agent friendliness: 68 out of 100
Pricing transparency: 100 out of 100
Changelog: 100 out of 100
Marketing site structure: 85 out of 100
Operational trust: 25 out of 100

Measured, but not part of the score

Useful to know, but not a mark for or against the product — so these do not affect the ranking.

Openness: 65 out of 100
Maintenance: 100 out of 100

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